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  • Home
  • Activity Calendar
  • Activity Groups and Clubs
    • Activities A-L
    • Activities M-Z
    • New Club Application
  • Student/Parent Forms
  • DANCE/EVENTS
    • Homecoming
    • BATTLE OF THE CLASSES
    • PROM
    • WINTER FORMAL
  • Announcements
  • School Portraits / Yearbook Photos
  • Sponsor Activity Handbook
    • Overnight Field Trip Forms
    • SPC Calendar
  • Fundraising Calendar
  • MCHS HOME PAGE
  • Veterans Day Slide Show
Minooka Community High School Student Activities

Overnight Field Trip Forms:

MCHS Overnight Fieldtrip Request Forms
Parent Permission Form
Overnight Travel Information
Contact the business office to assist with district and club cost items. Incorrect or incomplete information will delay the process.  
Sponsors: Complete the Overnight Trip Request (This needs to be completed and turned in three weeks prior to a Board Meeting. Board meetings only happen once a month.)

1.    Secure lodging, trip agenda and student list. If using a tour company, negotiate the trip to include cost of travel for sponsors/directors and an administrator.
2.    Figures for calculations on the overnight application:
        (Travel hours x driver rate + round trip mileage x vehicle rate)     
       -    Driver= $17.67 per hour driving time or $150.00 per night if staying with team
       -    Bus= $1.87 per mile
       -    Van= $.94 per mile (Vans have 7 Rider Maximum)
       -    Attach a copy of driver's license for drivers of van.
       -    Parking and Tolls
       -    Registration Fee
       -    Meals= $10.00 per meal, Provided for state level competition only
       -    Lodging= Include tax for per room rate
       -    Substitute Pay= $150 day
3.    Submit a Transportation request using the online google form (transportation).  
Please note new transportation rules:
Hours of Driving: The Federal Motor Carrier Association recommends a 15 hour limit. Bus drivers may not drive after having been on duty for 15 hours, following 8 consecutive hours off duty. Off-duty time is not included in the 15-hour period.
Arrival Times & Departure Time: The exception is that our school buses will be back at our school by 11:00 pm.
In the event of an overnight trip, travel between 11:00 pm & 6:00 am is not allowed unless there is prior approval of the transportation director.
Lodging: For overnight trips the expectation is that there will be appropriate lodging for drivers and the driver is given a confirmation number.
4.    Schedule a Trip Meeting with students and parents. Include the following topics in your meeting: student needs, behavior expectations, health information requirements (Required Forms below)
5.    Medical Form Timeline: All forms are due 2 weeks before trip:
The sponsor will:
-     Inform students of where to turn in forms: the nurses office if more than a 48 hour trip
       -    Provide the nurses at both campuses with a list of students asap a month prior would be best.
6.    Collection of Medication if trip is longer than 48 hours: Inform Students that medication is to be turned into the nurses office at least two weeks in advance of departure for more than a 48 hour trip.  If the parent/guardian is going on the trip, the parent/guardian will be expected to carry medication and does not need to turn in medication to the nurse.
For large groups of 40 or more a medication drop off time should be scheduled.
  • Remind students to bring only the amount necessary for the number of days traveling. (No economy size bottles.)
  • Over the counter and prescription medications should be turned in, labeled and in a zip lock bag.
  • Health form procedures are in compliance with ISBE guidelines for distribution of medication during travel with students.
7.       Required Medical Forms
  • Overnight Permission Form: Parent/Guardian Permission
  • At no time can the sponsor purchase or distribute an OTC to a student without written parent consent.
8.      Communicate itinerary, and any changes that occur, to the athletic/activity director. 




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  • Home
  • Activity Calendar
  • Activity Groups and Clubs
    • Activities A-L
    • Activities M-Z
    • New Club Application
  • Student/Parent Forms
  • DANCE/EVENTS
    • Homecoming
    • BATTLE OF THE CLASSES
    • PROM
    • WINTER FORMAL
  • Announcements
  • School Portraits / Yearbook Photos
  • Sponsor Activity Handbook
    • Overnight Field Trip Forms
    • SPC Calendar
  • Fundraising Calendar
  • MCHS HOME PAGE
  • Veterans Day Slide Show